Wedding cake t&c
Standard Terms and Conditions of Trading
These terms form the basis of the contract between our customer and The Cupcake.Co. These Terms, your Order and your Order confirmation are considered by us to set out the whole agreement between you and us for the sale of cakes. It is your responsibility to check all details in the order confirmation are complete and accurate as this is the document we work to when completing your order.
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Basis of Sale
Any samples, drawings, or descriptions we issue, and any descriptions or illustrations contained on our social media are issued solely to provide you with an approximate idea of the cakes they describe and remain the property of The Cupcake.Co.
Quotations are valid for a period of 14 calendar days from the day of issue. Cake sizes quoted are in inches and are based on the diameter of the cake. Our cakes are 4.5-5” deep unless a deeper cake or shallower cake has been requested at the time of booking.
No contract is made with you until we have received your booking fee. On your booking fee has been received you are in a legally binding contract with The Cupcake.Co
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The Cakes
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We warrant that on delivery or collection the Cakes shall conform to their description as set out in the Order Confirmation, be of satisfactory quality and comply with all food safety, statutory and regulatory requirements in the UK. We will not be held responsible for customer disappointment of the design or the interpretation of the cake as long as it is made in line with the customer’s pre-agreed requirements set out in the order confirmation and will face no consequent liability. It is the customers responsibility to ensure all details within the order confirmation and sketch are correct and meet their exact requirements.
The warranty does not apply to any defect in the Cakes arising from willful damage, accident, negligence by you or any third party, if you use the cake in a way we do not recommend, your failure to follow our instructions or any alterations you carry out.
Our cakes are made in an environment where nuts, egg, milk, gluten and other allergens are present. We cannot guarantee that any cake is entirely nut free although we make every effort to ensure that allergies are accommodated. All allergy cakes are baked and decorated before any other cake is completed.
We cannot guarantee an exact replica of any cake, but we will do our best to make it so. Where colour swatches are provided, we will do our best to match as close as we deem possible, however we cannot guarantee an exact colour match.
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Fresh flowers
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Fresh flowers are not included in the price of any wedding cake design. If you choose to have fresh flowers on your wedding cake these are to be provided by your florist. We will arrange the flowers on the cake
NB. **Please note**some flowers are not suitable for use as a cake decoration. Ask your florist for details regarding toxicity. We cannot be liable for any contamination to our food product that may arise from their misuse. We recommend that your florist liaise directly with us to confirm detail about the size of cake being dressed to avoid any miscommunication.
From time to time certain materials for our cakes may become obsolete. This is totally out of our control; however, we will do our best to select replacement products to reflect the original design as closely as possible. We reserve the right to replace items with component parts of equal or better quality without consultation.
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Cake characters
If your cake contains characters made from modelling or sugarpaste, whilst edible, we do not advise that they be eaten, due to the possible presence of dowels/support. All of our characters are handmade, and therefore, whilst we try to capture the characteristics of a particular person/animal if requested (such as with eye colour, hair colour, hair length, glasses etc), we cannot guarantee a true likeness. It is your responsibility to provide images for our reference. If images are not provided standard figures shall be used.
All Images are to be provided no later than 6 weeks prior to your wedding. You can send these via email or text message.
Stacked cakes contain dowels in each tier to provide support and these should be removed before consumption.
The cake is a fresh product containing no additives or preservatives and it is our right to assume consumption on the day requested. Cakes should be stored in a cool dry place, at room temperature, away from direct sunlight and heat in the box provided. They should NOT be refrigerated before the event as this will cause damage to your cake.
The Cupcake.Co and the customer expressly agree that the cakes and all goods purchased from The Cupcake.Co remain the property of The Cupcake.Co until paid for in full.
Delivery and Collection
All orders may be collected free of charge from The Cupcake.Co by prior arrangement. We accept no responsibility for any damage sustained to the cake once it has left The cupcake.co premises.
If delivery has been requested, we will deliver the cake on the day set out in the order confirmation to the address provided at an extra cost. We do not offer specific delivery times The Cupcake.Co will always do the best it can to ensure delivery dates agreed are achieved for the provision of the goods or services however the Company cannot accept liability for the weather, traffic or venue delays and time shall not be of the essence.
If the delivery address changes after the order has been confirmed additional charges may be added to cover extra mileage.
When delivering to a wedding venue, we will contact the venue in advance to arrange a mutually convenient time for delivery. If we set up the wedding cake, we shall take photographs/videos of the cake before leaving and, where possible, obtain a signature from the venue confirming the cake has been received in good condition. Should the venue need to set up the cake themselves we shall explain how the cake is to be displayed and where possible, obtain a signature to verify we have done so. Once the cake has been delivered, we are unable to accept and liability for any damage sustained to the cake thereafter nor any failure to follow the instructions provided.
All our deliveries have a disclaimer/information sheet, where we go through the design and any specifications such as allergies.
If the cake is delivered with a cake stand, a security deposit will be payable with the final balance. The stand must be returned to us in a good, clean condition within 7 days of your wedding. Upon the return of the stand the deposit will be refunded. This will be refund via bank transfer within 5 working days. Should the stand be returned broken or damaged, the cost of the replacement stand will be deducted from the security deposit.
Price and Payment
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The price of your cake will be as set out in your order confirmation. No Vat is payable on the cakes. Around 25% booking fee is required for wedding cake orders, this secures the date for you. A detailed order confirmation will be issued detailing the final balance and payment details. It is the responsibility of the client to ensure payment is on time.
**Please note all booking fees are non-refundable**
The balance must be paid in cleared monies no later than the date set out in the order confirmation by bank transfer to the account specified or cash.
If payment is not received by the date specified this shall be constituted as breach of contract by the client. We reserve the right to hold the order until payment is made in full.
Cancellation, postponement and alterations
In the event of a cancellation by yourselves, charges are as follows;
More than ninety days prior to the date = booking fee only.
Ninety days to one calendar month prior to the date = booking fee plus half the remaining cost.
Less than one calendar month prior to the date = full amount
Any booking fees previously paid are non-refundable.
In the event of a wedding postponement, the payment due remains the same as a cancellation. If you postpone within 90 days of the wedding half the remaining cost will be due on the original payment date. If you postpone less than one month prior to the wedding, the outstanding balance remains payable on the original due date. Subject to availability we will carry any monies paid forward to the new wedding date. Please be aware that we will only do this on one occasion. Any further postponements will be classed as a cancelation.
You may, prior to 6 weeks before your wedding day, amend your order by providing us with written notice. In the case of alterations, a new order confirmation will be issued detailing the changes and the new cost. Alterations are not confirmed until a new order confirmation has been issued. Should you make any changes after the time scale stipulated above there will be no reduction in the price you pay, even if your new design is cheaper than the original booking.
If for any reason you fail to collect your cake order, we reserve the right to take action to recover any balances outstanding.
The Cupcake.Co reserves the right to cancel, vary or suspend the operation of this contract if events occur which are in the nature of force majeure including (without prejudice to the generality of the foregoing): fire, floods, storm, plant breakdown, strike, lock outs, riot, hostilities, non-availability of materials or supplies or any other event outside the control of The Cupcake.Co , and The Cupcake.Co shall not be liable for any breach of contract resulting from such an event. In this situation we will provide you with written notice and any booking fees paid are non-refundable and we refer to our cancellation policy. As such we advise you to purchase wedding insurance.
The Cupcake.Co shall not under any circumstances be liable for the customer respect of indirect consequential loss or damage or loss of profits, provided always that these conditions do not exclude or restrict The Cupcake.Co statutory liability for death or personal injury arising from any negligence on The Cupcake.Co, part or liability imposed by statutory implied terms in Consumer Contracts.
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Complaints
Complaints are very rare and due to the amount of work put into each individual cake we take them very seriously. Any issues must be brought to our attention within 48 hours of collection or delivery, to give fair opportunity to assess the nature of the complaint.
Both Parties agree to not post any negative information about the other arising out of this Contract or Event on any online forum or website without providing advance written notice of the intended content thereof and providing the other party with a prior opportunity to resolve any issues between the parties amicably.
Wedding cake clients will be sent a detailed sketch of their wedding cake prior to the wedding. It is the client’s responsibility to check all the details and that it meets with their requirements as discussed in an email or during the consultation, and raise any issues with us if there any discrepancies.
Where the complaint is in regard to the quality of the cake then the cake, or at least 3/4 remaining of the cake/tier, must be returned to us as soon as possible after cutting and within 48 hours of collection/delivery to ensure that we are able to fairly assess the nature of the complaint.
Please note we can only deal with the client who placed the original order.
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General Terms
All designs and intellectual property rights remain the property of The Cupcake.Co
We reserve the right to use images of your cake for any form of advertising including web-based promotions, brochures, galleries and competitions. It is advisable that you make a copy of all documentation received from The Cupcake.Co for your own benefit.
This Agreement together with Order Confirmation documents provided constitute the entire agreement and understanding between the parties relating to the order. Except as may be expressly stated in this Agreement, it supersedes and cancels all prior agreements, statements, representations, understandings, negotiations and discussions, whether oral or written, between the parties. Each of the parties acknowledges and agrees that in entering into this Agreement it does not rely on any statement, representation, warranty or understanding made prior to this Agreement save to the extent that such statement, representation, warranty or understanding is incorporated into this Agreement. Each of the parties acknowledges and agrees that in entering into this Agreement it has not relied on (or has been induced to enter into this Agreement by) any statement, representation, warranty or understanding made prior to this Agreement. Nothing in this paragraph excludes any liability for fraudulent misrepresentation.
In the event that any one or more such provisions of this Agreement should be deemed to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity and enforceability of the remaining valid and enforceable provisions thereof which shall be construed as if such invalid or unenforceable provisions had not been inserted.
The parties agree to submit to the non-exclusive jurisdiction of the English courts.
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Any headings utilized in this Agreement have been inserted for the convenience of reference only and should in no way restrict or otherwise affect the construction of the terms and conditions hereof.
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Please tick box to confirm you have read our Terms & Conditions
Client name…………………………………………………….
Client signature………………………………………………..
Date …………………………………………………………….
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Download a copy for your records and please return signed copy to sharon@thecupcake.co
